Position Title:  Interim Athletic Director

Location: Louisville, KY

Department: Athletics

FLSA Designation: Exempt, Full-time

Reports To: Head of School

Date Created/Revised: 11/26/2024

GENERAL DESCRIPTION

The athletic director shall provide overall leadership and direction for the total school system’s athletic program and serve as a resource person for the athletic program to coaches, school families, school friends, other schools, athletic personnel, and the public in general. The athletic director shall be a born-again Christian gifted in athletic administration, who feels called of God to assist the administration in providing a quality athletic program to students attending PCS and committed to building a program of attraction for PCS athletics.

PORTLAND CHRISTIAN SCHOOL'S STATEMENT OF FAITH:

1. We believe the Bible to be the inspired, and only infallible, authoritative, inerrant Word of God (II Timothy3:15; II Peter 1:21)

2. We believe there is one God, eternally existent in three persons - Father, Son, and Holy Spirit (Genesis 1:1;Matthew 28:19; John 10:30).

3. We believe in the deity of Christ (John 10:33); His virgin birth (Isaiah 7:14; Matthew 1:23; Luke 1:35); His sinless life (Hebrews 4:15; Hebrews 7:26); His miracles (John 2:11); His vicarious and atoning death (I Corinthians 15:3; Ephesians 1:7; Hebrews 2:9); His resurrection (John 11:25; I Corinthians 15:4); His ascension to the right hand of the Father (Mark 16:19); His personal return in power and glory (Acts 1:11;Revelation 19:11).

4. We believe that all people sin and can be saved only by God’s grace through faith in Christ crucified and raised from the dead (Romans 3:23, Ephesians 2:8-9, I Corinthians 15:1-5), that such are justified freely through the redemption that came by Christ Jesus (Romans 3:24, Ephesians 1:7), that unless one is born again, of water and the Spirit, he cannot enter the kingdom of God (John 3:3-7), that repentance is an essential part of true faith (Mark 1:15, Luke 13:3-5, Acts 20:21), that the outward way of demonstrating one’s inward faith and repentance and the union with Christ that results is through immersion in water (Matthew 28:19-20, Acts 2:38, Romans 6:1-4).

5. We believe in the resurrection of both the saved and the lost, they that are saved unto the resurrection of life,and they that are lost unto the resurrection of damnation (John 5:28-29).

6. We believe God created the sacrament of marriage to be the union of one man and one woman and is a reflection of Christ's relationship to his church (Ephesians 5:25-27).

7. We believe that God wonderfully created each person as distinctly male or female. These two distinct, complimentary genders together reflect the image and nature of God (Genesis 1:27).

8. We believe in the spiritual unity of believers in our Lord Jesus Christ (Romans 8:9; I Corinthians 12:12-13;Galatians 3:26-28).

9. We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is enabled to live a godly life (Romans 8:13-14; I Corinthians 3:16; I Corinthians 6:19-20; Ephesians 4:30; Ephesians 5:18).

10. We believe that Christians' top priorities are the Great Commandment and the Great Commission: that we should seek for ourselves and our students that we love the Lord with all our being and love our neighbor asourselves and seek to make disciples of the Lord Jesus in all the world (Matthew22:36-40; Matthew 28:18-20).

Final Authority for Matters of Belief and Conduct

This Statement of Faith does not exhaust the extent of our beliefs. The Bible itself, as the inspired and infallible Word of God that speaks with final authority concerning truth, morality and the proper conduct of mankind, is the sole and final source of all that we believe. For purposes of Portland Christian School’s faith, doctrine, practice, policy and discipline, our Board of Directors is the final interpretive authority on the Bible’s application.

QUALIFICATION REQUIREMENTS:

• Agreement and consent to School's Statement of Faith

SPIRITUAL REQUIREMENTS:

1. Have received Jesus Christ as his/her personal Savior and Lord.

2. Believe the Bible is God’s Word and standard for faith and daily living.

3. Be in whole-hearted agreement with the PCS Statement of Faith and Christian philosophy of education.

4. Be a Christian role-model in attitude, speech, and actions towards others. This includes being committed to God’s Biblical standards for sexual conduct (Luke 6:40).

5. Be a member in good standing at a local evangelical church whose doctrine agrees with the school’s Statement of Faith.

6. Have the spiritual maturity and personal leadership qualities to assure that athletic personnel and teams are Christian witnesses to their competitors.

PERSONAL REQUIREMENTS:

1. Recognize the role of parents as primarily responsible before God for their children’s education.

2. Be a role model in the character qualities of courtesy, flexibility, integrity, kindness, self-control, perseverance, and punctuality.

3. Meet everyday stress with emotional stability, objectivity, and optimism.

4. Maintain a personal appearance that is a Christian role model of cleanliness, modesty, good taste, and agreement with school policy.

5. Use acceptable English in written and oral communication. Speak with clear, wholesome articulation.

7. Respectfully submit and be loyal to the PCS Board of Directors.

6. Shall notify the Head of School of any policy he/she is unable to support.

8. Refuse to use or circulate confidential information inappropriately.

7. Place his/her administrative ministry ahead of other jobs or volunteer activities.

ESSENTIAL SKILLS AND FUNCTIONS:

1. Reflect the purpose of the school that is to honor Christ in every activity.

2. Cooperate with the administration in implementing all policies, procedures, and directives governing the operation of the school.

3. Treat others with friendliness, dignity, and consideration.

4. Follow the Matthew 18 principle in dealing with conflict.

5. Seek the counsel of the administration, other athletic personnel, colleagues, and parents while maintaining a teachable attitude.

6. Recognize the need for good public relations. Represent the school in a favorable and professional manner.

7. Always adhere to the rules and regulations of the Kentucky High School Athletic Association and the PCS athletic handbook.

8. Assist the Head of School in the formulating of recommendations for the athletic handbook to be approved by the Board.

9. Assist the Head of School in the selection of coaching candidates to be recommended to the Board for approval.

10. Lead, attend and participate in required in-service, state and regional athletic meetings.

11. Submit an annual budget to the Head of School and the director of finance for approval within established timelines.

12. Obtain approval from the director of finance for athletic program purchases.

13. Check all bills and purchase orders for accuracy before submitting them to the finance office for payment.

14. Keep the Head of School and the director of finance advised of the status of the athletic program with copies of all state reports and reports to other agencies.

15. Manage schedules, transportation, all game official issues, athletic facilities readiness, uniform issues and event workers.

16. Promote the school’s mission and vision to the school families, school friends/donors, and the public.

17. Know the procedures for dealing with all system wide emergencies.

18. Coordinate publications to the school community.

19. Recommend and mentor personnel he/she supervises.

20. Refuse to use or circulate confidential information inappropriately.

21. Inform the executive director in a timely manner if unable to fulfill any duty assigned.

22. Provide supervision for events as requested by the Head of School.

23. Provide assistance as needed in the absence of other athletic personnel.

24. Perform any other duties that may be assigned by the Head of School.

MINIMUM EDUCATION AND EXPERIENCE:

• Bachelor’s degree in sports management, education or related field

• Two (2) years of experience in athletics role

• Certification from the National Interscholastic Athletic Administrators Association (NIAAA)

KNOWLEDGE, SKILLS, AND ABILITIES:

• Energetic, self-starter and people-oriented

• Positive ambassador

• Strong conflict management skill

• Ability to maintain strict confidentiality

• Superior organizational skills

• Works well under pressure and with sense of urgency

• Highly proficient in Microsoft Outlook, Teams, Word, Excel, and PowerPoint and related products, programs and software solutions

• Internet and web experience

• Proficiency in budgeting and financial forecasting

• Exposure to fundraising and donor management

JOB COMPETENCIES:

Attention to Detail: Follows established guidelines and procedures to ensure accuracy; gets work right despite pressing deadlines; concentrates on routine work details and organizes and maintains a system of records; is alert and aware of surroundings and carefully monitors technical equipment or processes.

Commitment to Task: Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.

Communication Skills: Presents ideas, concepts, and information effectively and clearly through the spoken and written word; actively listens; communicates comfortably with various audiences; responds effectively to questions; prepares clear, concise, and effective written communications; displays strong grammatical, spelling, composition, and proof-reading skills.

Critical Thinking: Defines and resolves a situation or problem by analyzing issues involved, weighing options, and evaluating alternatives; maintains objective attitude; approaches situations and problems systematically; uses observation, experience, reflection, and/or reasoning to drive business forward.

Customer Focused: Commits to meeting the needs and expectations of the organization’s internal and external customers; delivers a high level of customer service; searches continually for ways to increase employee and customer satisfaction (i.e., customer feedback).

Decisiveness: Uses sound reasoning, available information, and past experience to solve problems in a timely manner; stands by decisions; ensures appropriate action is taken; makes decisions effectively.

Developing Others: Directs and motivates others; provides timely and specific feedback; changes coaching style to fit individual needs; assesses strengths and development needs of team members and provides opportunities for growth.

Functional and Technical Skills: Demonstrates the functional and technical knowledge and skills to perform the job at a satisfactory level; combines functional knowledge and technical skills to effectively and efficiently accomplish tasks; adept and proficient with technology.

Flexibility: Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.

Influencing Others: Convinces and persuades others in either positive or negative circumstances to accomplish goals and objectives; modifies presentations to suit a particular audience; responds to objections successfully; uses tact when expressing ideas or opinions.

Initiative: Takes action proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a “can-do” attitude.

Innovative and Creative: Looks for ways to improve oneself, the job, the project, the system, and the organization; challenges conventional practices; generates new ideas to create novel solutions to problems; evaluates new technology as potential solutions to existing problems.

Leading Team Members: Provides clear direction and sets priorities to accomplish desired actions and results; seeks talented and skilled people to build high performing teams; keeps team members informed, ensures their needs are met, and removes barriers; delegates responsibility and empowers team members to do their jobs.

Managing Execution: Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; organizes and schedules people and tasks; utilizes resources effectively to meet goals.

Negotiating: Presents issues or ideas in a clear and influential manner; maintains an open-minded and non-judgmental attitude; listens to others’ views and empathizes; obtains satisfactory and mutually beneficial agreements through open negotiations and compromises.

Relationship Management: Initiates and develops relationships with others; demonstrates credibility; confronts conflict quickly and professionally; inspires confidence in others.

Self-Development: Is personally committed to and actively progresses to improve oneself; understands owns strengths and limitations and works to optimize strengths; not afraid to ask for assistance; humble and driven in his/her pursuit to learn new skills; works on compensating for weaknesses and limitations.

Teamwork: Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team’s decisions; contributes to the team’s efforts.

Time Management: Uses his/her time effectively and efficiently; values own time and respects others’ schedule; concentrates efforts on critical tasks and pressing priorities; works diligently within established work schedules, time constraints, and deadlines.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting - Frequent

Standing - Frequent

Crouching, Bending, Stooping - Frequent

Walking - Frequent

Climbing Stairs - Occasional

Reaching - Frequent

Grasping - Frequent

Pushing/Pulling - Frequent

Lifting - Frequent

Near Vision - Constant

Far Vision - Constant

Hearing - Constant

Talking - Constant

Travel - Frequent

DISCLAIMER:

This job description is not an exhaustive list of all-inclusive assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Portland Christian School.